BOARD OF MARION COUNTY COMMISSIONERS

REGULAR MEETING AGENDA 

December 6, 2018

A.   Call meeting to order – Kerr E. Murray, President

B.   Invocation – Pastor Ron Douglas, Emmanuel Baptist Church

C.   Pledge of Allegiance

D.   Welcome Visitors

E.   Motion to approve the resolutions and records (journal entry/audio recording) of the proceedings from the regular meeting held on December 4, 2018 and all work sessions held since the last regular meeting

F.   New Business

1.   Payment of County Invoices: Invoice Entry dated December 06, 2018

2.   Resolution to set the maximum amount of blanket purchase orders

3.   Appropriation of Funds:        Miscellaneous General Fund

                                                ADAMH Crawford & Marion Levy Fund

                                                ADAMH State & Federal Fund

4.   Budget Adjustment:              Miscellaneous General Fund

                                               Detention Center Fund

                                               Sheriff Fund

                                               Central Dispatch Fund

                                               Dog & Kennel-Auditor Fund

                                               Sewer Revenue Fund

5.   Transfer of Funds:                Miscellaneous General Fund

                                               Detention Center Fund

6.   Now & Then Certificates:     Commissioners Fund

                                               Miscellaneous General Fund

                                               Probate Court Fund

                                               GFM Equipment/ Record Fund

G.   Announcements/Information by the Board of Commissioners

H.   Public Comment (Guidelines for Public Comment printed on back of agenda)

I.    Motion to recess the Regular Meeting to hold an Executive Session (Real Estate)

J.   Motion to close the Executive Session and resume the Regular Meeting

K.   Motion to close the Regular Meeting

 

December 11, 2018

A.   Call meeting to order – Kerr E. Murray, President

B.   Invocation – Shauna McNamara

C.   Pledge of Allegiance

D.   Welcome Visitors

E.   Motion to approve the resolutions and records (journal entry/audio recording) of the proceedings from the regular meeting held on December 6, 2018 and all work sessions held since the last regular meeting

F.   New Business

1.   Payment of County Invoices: Invoice Entry dated December 11, 2018

2.   Resolution to authorize payment to the Marion Area Convention and Visitors Bureau

3.   Appropriation of Funds:        Miscellaneous General Fund

4.   Budget Adjustment:              Miscellaneous General Fund

                                                Common Pleas Court Fund

                                                Prosecuting Attorney Fund

                                                Detention Center Fund

                                                Clerk of Courts Fund

                                                Municipal Court Fund

                                                Sheriff Fund

                                                Recorder Fund

                                                Clerk of Family Court fund

                                                Motor Vehicle Gasoline Tax Fund

                                                Litter Control / Recycling Fund

                                                Justice Reinvestment Grant Fund

                                                Soil & Water Conservation District Fund

                                                Family & Children First Fund

5.   Reimbursement of Funds:     Payroll Fund

                                                 Lodging Tax Fund

                                                 Job & Family Services Fund

6.   Transfer of Funds:                Miscellaneous General Fund

                                                 Regional Planning Commission Fund

                                                 Marion Hardin Hail Operating Fund

7.   Now & Then Certificates:       Probate Court Fund

                                                Clerk of Courts Fund

                                                Coroner Fund

                                                Sheriff Fund

                                                Motor Vehicle Gasoline Tax Fund

                                                Sewer Revenue Fund

                                                Marion Hardin Jail Operating Fund

                                                Family & Children First Fund

G.   Announcements/Information by the Board of Commissioners

H.   Public Comment (Guidelines for Public Comment printed on back of agenda)

I.    Motion to close the Regular Meeting

 

December 13, 2018

 

 

A.   Call meeting to order – Kerr E. Murray, President

B.   Invocation – Brett Gleespen, True Life Church

C.   Pledge of Allegiance

D.   Welcome Visitors

E.   Motion to approve the resolutions and records (journal entry/audio recording) of the proceedings from the regular meeting held on December 11, 2018 and all work sessions held since the last regular meeting

F.   New Business

1.   Payment of County Invoices: Invoice Entry dated December 13, 2018

2.   Resolution to approve renewal of the employee flex spending agreement with TASC

3.   Resolution to approve an agreement with the City of Marion related to the removal of trees within the city’s right-of-way

4.   Resolution to approve a proposal from Lynn M. Clabaugh Tree Service, LLC for removal of trees

5.   Resolution to authorize employment in the Marion County Commissioners Office-Maintenance Department

6.   Resolution to authorize interdepartmental vehicle transfer

7.   Resolution to authorize re-appointment to the Marion County Children Services Board

8.   Advance of Funds:                   District Board of Health Fund

9.   Appropriation of Funds:           Miscellaneous General Fund

                                                   Central Dispatch Fund

                                                   MCJFS Employee Enrichment Fund

10.  Budget Adjustment:                Maintenance & Operations Fund

                                                   Miscellaneous General Fund

                                                  Juvenile Probation Fund

                                                   Detention Center Fund

                                                   Board of Elections Fund

11.  Reimbursement of Funds:      MCJFS Employee Enrichment Fund

                                                    Family Court Fund

                                                   District Board of Health Fund

12.  Now & Then Certificates:        Miscellaneous General Fund

                                                   Coroner Fund

                                                   Children Services Operating Fund

G.   Announcements/Information by the Board of Commissioners

H.   Public Comment (Guidelines for Public Comment printed on back of agenda)

I.    Motion to close the Regular Meeting

 

December 18, 2018

 

A.   Call meeting to order – Kerr E. Murray, President

B.   Invocation – Floyd Radebaugh, Calvary Bible Baptist Church

C.   Pledge of Allegiance

D.   Welcome Visitors

E.   Motion to approve the resolutions and records (journal entry/audio recording) of the proceedings from the regular meeting held on December 13, 2018 and all work sessions held since the last regular meeting

F.   New Business

1.   Resolution to authorize maintenance on Clark Tile Ditch #489

2.   Resolution to approve the Revolving Loan Fund Administrative agreement

3.   Resolution to approve an agreement with the DKMM Solid Waste District for implementation of Marion County Recycling and Litter Prevention Services

4.   Re-payment of Advance of Funds:     Courthouse Improvement Phase I Debt Fund

5.   Budget Adjustment:                            Comm Corrections Fund

                                                            Justice Reinvestment Grant Fund

G.   Announcements/Information by the Board of Commissioners

1.   The Marion County Building and Courthouse will be closed Monday, December 24, 2018 and Tuesday, December 25, 2018 Christmas Day.

H.   Public Comment (Guidelines for Public Comment printed on back of agenda)

I.    Motion to close the Regular Meeting

 

December 20, 2018

 

A.   Call meeting to order – Kerr E. Murray, President

B.   Invocation – Pastor David Carlyle, Fite Memorial Baptist Church

C.   Pledge of Allegiance

D.   Welcome Visitors

E.   Motion to approve the resolutions and records (journal entry/audio recording) of the proceedings from the regular meeting held on December 18, 2018 and all work sessions held since the last regular meeting

F.   New Business

1.   Resolution to approve and authorize a lease agreement with META Solutions

2.   Resolution to declare surplus county property and to authorize the disposal of said property

3.   Resolution to amend the Marion County Personnel Policy Manual

4.   Appropriation of Funds:                  Miscellaneous General Fund

                                                          Job & Family Services Fund

5.   Budget Adjustment:                        Miscellaneous General Fund

                                                          Prosecuting Attorney Fund

                                                          Central Dispatch Fund

                                                          Job & Family Services – Social Services Fund

6.   De-Appropriation of Funds:            FEMA Fund                 

                                                         CDBG Revolving Loan Fund

                                                         ADAMH Marion County Fund

                                                         Bee Run Ditch Construction Fund

                                                         Postage Fund

                                                         Telephone Internal Service Fund

                                                         County Park District Fund

G.   Announcements/Information by the Board of Commissioners

1.   The Marion County Building and Courthouse will be closed Monday, December 24, 2018 and Tuesday, December 25, 2018 Christmas Day.

2.   The Board of Commissioners will hold a special meeting on Wednesday December 26, 2018 to consider any last minute payroll issues.

H.   Public Comment (Guidelines for Public Comment printed on back of agenda)

I.    Motion to close the Regular Meeting

 

December 27, 2018

 

 

A.   Call meeting to order – Kerr E. Murray, President

B.   Invocation – Pastor Brett Gleespen, True Life Church

C.   Pledge of Allegiance

D.   Welcome Visitors

E.   Motion to approve the resolutions and records (journal entry/audio recording) of the proceedings from the regular meeting held on December 20, 2018, the special meeting held on December 26, 2018 and all work sessions held since the last regular meeting

F.   New Business

1.   Payment of Invoices:            Invoice Entry dated December 27, 2018

2.   Resolution to authorize employment at Job and Family Services

3.   Resolution to authorize the Marion County Engineers Office to purchase a new excavator and declare their 2001 excavator to be declared surplus county property

4.   Resolution to authorize participation in a sublease-purchase arrangement with the Ohio Secretary of State

5.   Appropriation of Funds:                  Miscellaneous General Fund

6.   Budget Adjustment:                        Prosecuting Attorney Fund

7.   De-Appropriation of Funds:            Job & Family Services Fund                 

                                                          MCJFS Employee Enrichment Fund

                                                          WIA Fund

                                                          Water System Fund

                                                          Child & Family Health Program Fund

                                                          Sewage Program Fund

                                                          WIC Fund

                                                          Moms Quit for Two Fund

                                                          Tattoo & Body Piercing Program Fund

                                                          MCDD COG Payroll Fund

8.   Reimbursement of Funds:             Sheriff Fund

                                                          Clerk of Courts Fund

                                                          Recorder Fund

                                                          Clerk of Family Court Fund

                                                          CSEA Fund

                                                          Job & Family Services Fund

9.   Transfer of Funds:                         Miscellaneous General Fund

G.   Announcements/Information by the Board of Commissioners

1.   The Board of Commissioners will hold a special meeting on Monday December 31, 2018 to consider the 2019 Annual Budget and any year end fiscal matters.

2.   The Marion County Building and Courthouse will be closed Tuesday January 1, 2019.

H.   Public Comment (Guidelines for Public Comment printed on back of agenda)

I.    Motion to close the Regular Meeting

 

 

January 3, 2019

 

A.   Call meeting to order – Kerr E. Murray, President

B.   Invocation – Pastor Ron Douglas, Emmanuel Baptist Church

C.   Pledge of Allegiance

D.   Welcome Visitors

E.   Motion to approve the resolutions and records (journal entry/audio recording) of the proceedings from the regular meeting held on December 27, 2018, the special meeting held on December 31, 2018 and all work sessions held since the last regular meeting

F.   New Business

1.   Payment of Invoices:            Invoice Entry dated January 3, 2018

2.   Resolution to amend Resolution #2018-0561

3.   Resolution to approve purchase of a wide area vacuum for the Justice Center

4.   Resolution to authorize appointment to the County Law Library Resources Board

5.   Appropriation of Funds:                     Capital Improvement Fund

6.   Now & Then Certificates:                  Coroner Fund

                                                           Children Services Operating Fund

                                                           GFM Equip / Recorder Fund

                                                           Justice Center Capital Fund

                                                           Capital Improvement Fund

                                                           County Park District Fund

                                                           Family & Children First Fund

G.   Announcements/Information by the Board of Commissioners

H.   Public Comment (Guidelines for Public Comment printed on back of agenda)

I.    Motion to close the Regular Meeting

 

January 8, 2019

 

A.   Call meeting to order – Kerr E. Murray, President

B.   Invocation – Shauna McNamara

C.   Pledge of Allegiance

D.   Welcome Visitors

E.   Motion to approve the resolutions and records (journal entry/audio recording) of the proceedings from the regular meeting held on January 3, 2018 and all work sessions held since the last regular meeting

F.   New Business

1.   Proclamation to declare the week of January 13 – 19, 2019 to be Marion County 4-H Week

2.   Payment of Invoices:            Invoice Entry dated January 8, 2018

3.   Resolution to authorize payment to defray the cost of burial of an indigent veteran

4.   Resolution to approve an agreement among CCAOSC, Marion County and Palmer Energy

5.   Resolution to authorize submission of grant applications and enter into contracts with the Ohio Public Works Commission

6.   Resolution to authorize appointment to the Marion County Regional Planning Commission

7.   Resolution to authorize appointment to the Marion County Community Reinvestment Area Housing Council

8.   Resolution to allow the Marion County Engineer’s Department to perform maintenance of county maintained ditches within the right of way of county roads

9.   Resolution to authorize the Marion County Engineer’s Office to pay for membership into the County Engineers Association

10.  Resolution to authorize the Marion County Engineer to use “Force Account” Funds to maintain, repair and reconstruct roadways, in amount not to exceed $5,000.00

11.  Resolution to approve a proposal from CDW-G for IT Equipment at the Justice Center

12.  Appropriation of Funds:                   Immunization Action Plan Grant Fund

13.  Budget Adjustment:                         Miscellaneous General Fund

                                                            Motor Vehicle and Gasoline Tax Fund

14.  Reimbursement of Funds:              Job & Family Services Fund

                                                            District Board of Health Fund

15.  Transfer of Funds:                          Housing Trust Fund

                                                           Miscellaneous General Fund

                                                                             Agriculture Fund

                                                                             Tuberculosis Care Fund

                                                                             Motor Vehicle Gasoline Tax Fund

                                                                             Regional Planning Commission Fund

                                                                             Marion Hardin Jail Operating Fund

16.  Now & Then Certificates:               Miscellaneous General Fund

                                                           Co Engineer Fund

                                                           Children Services Operating Fund

                                                           MVGT Fund

                                                          Sewer Revenue Fund

                                                          Marion Hardin Jail Operating Fund

G.   Announcements/Information by the Board of Commissioners

1.   The Board of Marion County Commissioners will hold their annual Organizational Meeting on Thursday January 10, 2018 during the Regular Meeting at 9:00 a.m.

H.   Public Comment (Guidelines for Public Comment printed on back of agenda)

I.    Motion to close the Regular Meeting

 

  

January 10, 2019

 

A.   Call meeting to order – Kerr E. Murray, President

B.   Invocation – Pastor Brett Gleespen, True Life Church

C.   Pledge of Allegiance

D.   Welcome Visitors

E.   Motion to approve the resolutions and records (journal entry/audio recording) of the proceedings from the regular meeting held on January 8, 2019 and all work sessions held since the last regular meeting

F.   Motion to recess the Regular Meeting to hold the Organizational Meeting

1.   Resolution to elect a President for the Board of Marion County Commissioners for Calendar Year 2019

2.   Resolution to elect a Vice-President for the Board of Marion County Commissioners for Calendar Year 2019

3.   Resolution to set the time, place and days for Regular Meetings of the Board of Marion County Commissioners for Calendar Year 2019

4.   Resolution of appointment to standing committees and boards for Calendar Year 2019

5.   Resolution to designate the official representative and alternate for the purpose of voting at the Annual Meeting of the County Commissioners Association of Ohio in Calendar Year 2019

G.   Motion to close the Organizational Meeting and resume the Regular Meeting

H.   New Business

1.   Payment of Invoices:            Invoice Entry dated January 10, 2018

2.   Resolution to approve a proposal from Parr Public Safety Equipment for upgrades to 2 unmarked utility vehicles

3.   De-appropriation of Funds:               Litter Control / Recycling Fund

4.   Appropriation of Funds:                    Capital Improvement Fund

5.   Budget Adjustment:                          Maintenance & Operations Fund

                                                           Miscellaneous General Fund

                                                           Board Elections Fund

6.   Now & Then Certificates:                 Miscellaneous General Fund

                                                          Maintenance & Operations Fund

                                                          Data Processing / IT Fund

                                                          Probate Court Fund

                                                          Family Court Fund

                                                          Children Services Operating Fund

I.    Announcements/Information by the Board of Commissioners

J.   Public Comment (Guidelines for Public Comment printed on back of agenda)

K.   Motion to close the Regular Meeting

 

 

January 17, 2019

  1. Call meeting to order – Andy Appelfeller, President

  2. Invocation – Pastor David Carlyle, Fite Memorial Baptist Church

  3. Pledge of Allegiance

  4. Welcome Visitors

  5. Motion to approve the resolutions and records (journal entry/audio recording) of the proceedings from the regular meeting held on January 15, 2019 and all work sessions held since the last regular meeting

  6. New Business

 

  1. Payment of Invoices:            Invoice Entry dated January 17, 2019

  2. Resolution declaring it necessary to levy a tax in excess of the ten mill limitation (MCDD) Form 1 new levy

  3. Resolution declaring it necessary to levy a tax in excess of the ten mill limitation (MCDD) Form 2 new levy

  4. Resolution to authorize payment to the Marion Area Convention & Visitors Bureau

  5. Resolution to authorize distribution of permissive auto tax funds to the City of Marion

  6. Resolution to authorize payment of marriage license special funds to Turning Point

  7. Appropriation of Funds:                    County Law Library Resources Fund

                                                            Unclaimed Funds

  8. Budget Adjustment:                          Miscellaneous General Fund

                                                            Prosecuting Attorney Fund

  9. Reimbursement of Funds:                 Lodging Tax Fund

                                                            Auditor Fund

                                                            Treasurer Fund

                                                            Common Pleas Court Fund

                                                            Jury Commission Fund

                                                            Comm. Corrections Fund

                                                            Board of Elections Fund

                                                            Dog & Kennel Fund

                                                            Real Estate Assessment Fund

  10. Now & Then Certificates:                   Miscellaneous General Fund

                                                            Common Pleas Court Fund

                                                            Motor Vehicle Gasoline Tax Fund

                                                            Children Services Operating Fund

                                                            Justice Reinvestment Grant Fund

                                                            County Law Library Resources Fund

                                                            Marion Hardin Jail Operating

  1. Announcements/Information by the Board of Commissioners

    1. An annexation petition of 16.548 acres has been filed with the Board of Marion County Commissioners on January 10, 2019, by One Hundred Percent of the Owners of Certain Territory under 500 Acres from the Township of Marion to the City of Marion, pursuant to Ohio Revised Code. 709.023 (No Agreement)

    2. An annexation petition of 70.309 acres has been filed with the Board of Marion County Commissioners on January 10, 2019, by One Hundred Percent of the Owners of Certain Territory under 500 Acres from the Township of Marion to the City of Marion, pursuant to Ohio Revised Code. 709.023 (No Agreement)

    3. An annexation petition of 444.561 acres has been filed with the Board of Marion County Commissioners on January 10, 2019, by One Hundred Percent of the Owners of Certain Territory under 500 Acres from the Township of Marion to the City of Marion, pursuant to Ohio Revised Code. 709.023 (No Agreement)

    4. The Marion County Building and Courthouse will be closed on Monday January 21, 2019 in observance of Martin Luther King Jr. Day

  2. Public Comment (Guidelines for Public Comment printed on back of agenda)

  3. Motion to close the Regular Meeting

 

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